NASPA COVID Event Safety and Responsibility

NASPA Event Safety During the Pandemic

As the COVID-19 Global Pandemic continues, NASPA is both cautiously optimistic and prepared to manage our place-based events with the health, safety, and well-being of our attendees, staff, presenters, exhibitors, sponsors, and speakers in mind. NASPA is committed to providing a safe, productive, and welcoming environment during each of our events. All participants, including, but not limited to, attendees, speakers, sponsors, volunteers, NASPA staff, service providers, and others are expected to abide by our code of conduct and all polices in effect for any event sponsored by the Association.

We will continue to monitor and update safety precautions for all of our conferences regularly and coordinate with trusted national resources, state and local public health agencies, and the hotels/venues hosting our events.

In all cases, we will continue to assess the risks in the area local to the event and the current status in the United States. In keeping with the Association's duty of care and the responsibility as host, NASPA has implemented safety requirements for many of our conferences. There may be some events during which the vaccination requirment is lifted, but for most NASPA conferences, these will be the policies and procedures required of our attendees at our events.

We reserve the right to modify these policies and procedures at any time given the rapidly changing nature of the current global pandemic.

Vaccination Requirement

In keeping with the Association's duty to care and responsibility as host, NASPA leadership has decided that all participants at in-person conferences, whether a presenter, attendee, exhibitor, staff, guest, or vendor will be required to be fully vaccinated. "Full vaccination" means that either 14 days have passed since receiving the second dose of FDA or WHO authorized (or emergency use authorized) double-dozed vaccines or single-dose vaccine. Proof of vaccination will be required to attend any events where there is a vaccination requirement. (At this time, Region III is still determining whether events the region hosts in 2022 will require vaccination. All other NASPA events that take place in states located in Region III are requiring vaccinations.)

Attendees will be required to attest to their vaccination during the registration process and provide CDC-or WHO-approved proof of vaccination status prior to attending any NASPA event. You will be required to either show vaccination documentation at onsite registration or prior to the event via a HIPPA-compliant online format. For those individuals who are not vaccinated, you will be offered the option to register but you will be required to provide documentation of a negative PCR test no more than 72 hours prior to arrival to any event.

If you are unable to meet this requirement, we encourage you to register for virtual options through the NASPA online community.

Mask Requirement

All participants at NASPA events will be required to wear masks. Masks must be worn at all times except while actively eating/drinking, presenting, or in an outdoor venue where individuals can be physically distant. Masks must cover both the mouth and nose. We ask that participants honor the requests of others to mask up and/or maintain physical distancing.

Individuals who have a documented disability which precludes the wearing of a mask may request a modification to mask policies. Please contact Stephanie Gordon, vice president for professional development, to discuss modification(s) to mask policies.

Physical Distancing

While many venues are not currently requiring physical distancing, NASPA will provide physically-distant seating and event space set-up to allow individuals who wish to physically distance while in sessions to do so comfortably. Additionally, to help attendees communicate their level of comfort in interacting with one another, NASPA will provide color-coded ribbons to all onsite attendees:

Continued Planning

NASPA is continuing to develop onsite protocols for seating, signage, meals, and other events during NASPA events. More information will be posted on individual conference websites throughout the preparation for attendees' arrival in the various locations we hold events. 

COVID-19 Notice and Waiver

NASPA will require registrants to understand the place-based, in-person conferences are taking place during the COVID-19 global pandemic. Registrants will be asked to click "I understand" following reading the wavier information. If you are a registrant for one of our events, you will be asked to check an "I understand" button for this waiver. The waiver language is listed below:

COVID-19 has been declared a global pandemic by the World Health Organization and is extremely contagious. NASPA has put in place preventative measures to reduce the spread of COVID-19 at our various events; however, NASPA cannot guarantee that attendees will not become infected with COVID-19. By registering for the a NASPA event, I,

    • acknowledge the contagious nature of COVID-19;
    • voluntarily assume the risk that I may be exposed to or infected by COVID-19 by attending the NASPA event which exposure or infection may from the actions, omissions, or negligence of myself and others, including, but not limited to, NASPA employees, volunteers, and program participants and their families; 
    • acknowledge that such exposure or infection may result in personal injury, illness, permanent disability, and death; and 
    • hereby release, covenant not to sue, discharge, and hold harmless NASPA, its employees, agents, and representatives, of and from any injury to me resulting from being exposed to or infected by COVID-19 in connection with my attendance at a NASPA event (including claims based on the actions, omissions, or negligence of NASPA, its employees, agents, and representatives).

 

Venue and Location COVID-19 Safety Information

NASPA event planners will ensure that cleaning and sanitation guidelines and procedures are listed from vendors, facilities, and local areas. We are gathering these processes and procedures and will update this page as we confirm the requirements for each venue.

NASPA is contracting event space from the venue and therefore is able to maintain rules and regulations for that space alone. The Association is not responsible, nor are we able to, require masks or vaccination for the other spaces or areas where the conference is being held. NASPA is not able to require vaccinations of the venue’s staff, but we can require masking of staff working NASPA contracted space.

Health Screening and Reducing the Spread

NASPA recommends that all participants screen themselves daily for symptoms. Symptoms may appear 2 – 14 days after exposure to the virus. The following symptoms are outlined on the CDC Website indicating an individual may have COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

Individuals who have these symptoms and are unwell should not attend a place-based event. Additionally, if the person is onsite, affected individuals should notify event organizers to allow for additional communication to participants.

Reduce the risk of spreading COVID-19 by:

  • Washing hands often with soap and water for at least 20 seconds. If water is not available, use hand sanitizer with at least 60% alcohol. Personnel must be able to wash their hands after touching any surface/tool suspected of being contaminated, before and after eating or using the restroom, and before touching their face.
  • Avoiding touching your eyes, nose, or mouth with unwashed hands
  • Practicing physical distancing
  • Wearing a mask when indoors
  • Avoiding contact with people who are sick
  • Staying home while sick and avoiding close contact with others
  • Covering your mouth and nose with your elbow or a tissue when coughing or sneezing, and immediately disposing of the used tissue

The CDC provides detailed information on when and how to wash your hands. When to wash your hands:

  • Key times to wash your hands (or use hand sanitizer if you don’t have access to soap and water) include:
  • Before, during, and after preparing food
  • Before eating food
  • Before and after treating a wound
  • Before and after removing gloves or other personal protective equipment (PPE)
  • Before exiting a laboratory
  • After using the toilet
  • After contact with frequently touched surfaces (e.g., elevators, lobby areas, reception desks)
  • After blowing your nose, coughing, or sneezing
  • After touching an animal or animal waste
  • After touching garbage

For further information, please visit the following websites: