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October 15, 2021

Early-bird Registration Deadline

November 11, 2021

Regular Registration Deadline

2021 NASPA Region IV-West Conference

Regional Annual Conferences Regions Region IV-W

This year, our conference stands around the theme of Re-engaging, re-focusing, and re-imagining. We envision this experience as a time of re-centering, a space to become re-charged back into your passions and to provide moments of reflection that might not be readily available in this new COVID environment. We also acknowledge that this re-centering will be happening not in one physical location like we usually would but across our region, whether that be on your home campus with peers or from your home. Our goal is to build experiences that help challenge and re-inspire attendees however they can attend; we are so excited to welcome you to our NASPA IV-West family! 

 Register before October 15, 2021 for the best rates! 

Presented By

Region IV-W Land Acknowledgement

We acknowledge that the land we are visitors on for this conference sits on the traditional, ancestral, and unceded homelands of many Indigenous and tribal nations. Thirty-nine sovereign tribal nations call this territory home in what is now known as the state of Oklahoma. This conference locale sits on the original homelands of the Wichita and Caddo peoples and is now the modern day home of the Osage, Muscogee, and Cherokee Tribal Nations, who were forcibly removed from their original homes to what is now known as Tulsa, Oklahoma. Much of Tulsa resides and occupies space within the Muscogee Nation reservation.

Due to discriminatory federal policies and broken treaties between the United States and the sovereign Indigenous Nations, many of these tribes inhabiting these lands were illegally forced to migrate west during removal in the 1830s. The journey was long and tumultuous for our ancestors and relatives, and the trauma is still present today. We acknowledge the forced removal, genocide, white supremacy, and systems of oppression that have dispossessed Indigenous peoples of their homelands. We recognize this often, hidden truth and assume the responsibility as guests on this land to educate ourselves and others on the Indigenous histories and importance of the land and water we are benefiting from today. 


Dr. Tiffany Smith (Cherokee/Muscogee)

Dr. Corey Still (United Keetoowah Band of Cherokee Indians)

Principal Co-Advisors for Indigenous Engagement

2021 Region IV-West Conference Committee 



Registration as a member is based on individual membership status at the time of the event. If your current membership will expire prior to the event, you will have the option to renew at the time of registration to receive the member rate.

If you are not a current member and are employed by a college or university that is an institutional member, you can join as a professional affiliate member for $75. If your institution is NOT a member, you can join as an associate affiliate member for $242. Both membership types provide access to the individual member rate for the event. Please visit the membership section of the NASPA website to learn more about membership types and benefits. We hope you’ll consider joining today!

If you are experiencing financial hardship, you may qualify for a NASPA Foundation Membership Scholarship or NASPA Foundation Professional Development Access Scholarship, which can be used for this event.

For a comprehensive listing of NASPA registration policies, please visit this page.


Virtual Conference

Wednesday, November 10, 2021 to Thursday, November 11, 2021 

Early Bird until 10/15/2021 

Regular Registration 10/16/2021 to 11/11/2021

NASPA  Members 



All OCSPA Members



Non- members 



Faculty and Retirees Members



NASPA Graduate Students Members



Non-member Graduate Students



NASPA Undergraduate Students Member and NUFP Fellows 



Non-member Undergraduate Students 




Pre-conference Events 

On-site Pre-conferences


On-site Graduate Student Symposium


On-site SSAO Institute 


On-site AVP Institute 


On-site the Tulsa Experience Deep Dive


Virtual Pre-conference 






Region IV-W Mid-Level Institute

The Region IV-W Mid-Level Institute provides an intensive professional development experience for individuals with more than three years of full-time professional experience that broadens their perspectives on higher education issues, renews commitment to the profession, and explores creative leadership strategies.

In 2021, NASPA IV-West is offering two Mid-Level Institutes (MLI). Applicants can choose to participate in the virtual option taking place October 18 - 22, 2021, or the in-person option in Tulsa, OK, from November 8 at 8 a.m. through November 9 at 1 p.m. 

Application deadline: October 1, 2021

Selection notification: Mid-October 

Registration Costs

NASPA Member Costs

Virtual MLI Only: $75
In-Person MLI Only: $240 (MLI meals included)
In-Person MLI + Virtual Region IV-W Conference: $280 (MLI meals included)

Non-Member Costs

Virtual MLI Only: $160
In-Person MLI Only: $340 (MLI meals included)
In-Person MLI + Virtual Region IV-W Conference: $500 (MLI meals included)



Andrew Gonzalez, [email protected]

Veronica Riepe, [email protected]



Schedule at a Glance

Sunday, November 7, 2021
3:00-7:00p.m. CST
Monday, November 8, 2021
8:00 a.m. - 10:00 p.m. CST
Tuesday, November 9, 2021
8:00 a.m. - 6:00 p.m. CST
Wednesday, November 10, 2021
10:00a.m.- 4:15p.m. CST
Thursday, November 11, 2021
9:00a.m.- 4:15 p.m. CST

3:00-5:00 p.m.- MLI On-Site Program Faculty Meeting 


5:00-7:00p.m.- IV-West Cabinet Meeting  (In-Person and Virtual)

8:00a.m.-10 a.m.--Registration for MLI On-Site, Pre-Conferences 


9:00a.m.-12p.m.--On-Site Pre-Conference Workshop #1 


9:30 a.m. -12:00p.m.-Advisory Board Meeting  


11:30 a.m.-1 p.m.--Registration for Pre-Conferences and Vendors/Sponsors 




1:00p.m.-4 p.m.--On-Site Pre-Conference Workshop #2 


2:30 p.m.-5:00p.m.--Advisory Board Meeting 


9:00 p.m. -10:00 p.m.--Club NASPA 




8:00 a.m.-2 p.m. Registration for On-site Participants 


9:00 am - 12:00 pm On-Site Pre-Conference Workshop #3 


12:00pm -12:45 pm--Lunch 


1:30-3:30 p.m.On-Site Pre-Conference Workshop #4 -


1:30-3:30 p.m.--Virtual Pre-Conference Workshop 


5:00-6:00p.m.Tulsa Experience: Optional Club NASPA Happy Hour



10:00-11:00 a.m.Opening Session 


11:30 a.m.-12:30 p.m.KC Trivia


12:45-1:30 p.m.Learning Session 1


1:45-2:30KC Mini Presentations


2:45-3:30 p.m. - Learning Sessions 2


3:45-4:15 p.m.Day 1 Closing Session



9:00-9:45 a.m.Womxn’s Words of Wisdom Breakfast


10:00-11:00 a.m. Day 2 Opening Session


11:45-12:30 p.m.Learning Sessions 3


12:30 p.m.Awards Video Debuts on Social Media


1:15-1:30 p.m. SA Talks


1:45-2:30 p.m.Learning Sessions 4


2:00-2:45 p.m.Regional Business Meeting


3:00-4:15 p.m.Conference Closing Session








Hyatt Regency Tulsa Downtown 
100 East Second Street
Tulsa, Oklahoma 
United States, 74103

Hotel Lodging For In-Person Experiences 

A block of rooms is being held at the Hyatt Regency Downtown in Tulsa for the following rates:

Single/Double: $139.00

Triple: $139.00

Quad: $139.00 


Reservations may be made by individuals directly by calling the hotel and referencing the 2021 NASPA Region IV-West Regional Conference.

All conference activities will take place at the Hyatt Regency Tulsa Downtown.



About Your Stay

About Tulsa, Oklahoma

Hyatt Regency Tulsa Downtown is located in the heart of downtown Tulsa’s vibrant business, entertainment, and cultural districts. The hotel overlooks the scenic gardens of the Williams Center Complex. Tulsa is also the 2nd largest city in Oklahoma and the 47th most populous in the U.S. at approximately 1 million people, Tulsa, once known as the “oil capital of the world”, attracts people from every walk of life wanting to live even just a slice of their life on Tulsa Time. Visit this website for more information! 



Airport Traffic Updates:

SH-11 bridge rehabilitation project in Tulsa; lanes, ramps narrowed

As part of a SH-11 bridge rehabilitation project in Tulsa scheduled for overall completion in late 2020, delays can be expected as lanes are narrowed during constructions. Drivers should plan ahead for extra travel time, especially those heading to the Tulsa International Airport complex.


Ride-Sharing Services and Taxis:

Passengers arriving at TUL utilizing the Lyft or Uber app to request a vehicle can be picked up at a designated area located on the Arrivals Roadway. There are two Lyft and Uber pick-up locations: station 1 is located at the end of the shuttle parking lot, and station 2 is located on Concourse B in front of the United baggage claim.

Taxis are located curbside outside between the baggage claim areas. For estimated fare information click the following link.
Airport Taxi Fare Guide (.PDF)

Taxi Not-to-Exceed Rates
Meter Rates:

  • Flag Drop $2.00
  • 1/5 Mile Rate $0.40
  • Wait Time Per Minute $0.40

Minimum Charge:
If the final meter charge does not exceed $10.00, then a minimum fare of $10.00 will be charged.

Plus Tolls and Fees:
Extra Passenger $2.00
Luggage Per Parcel $2.00
Fuel Surcharge (if gas is over $3.00/gallon) $1.00

Estimated* Taxi Fares:

  • Downtown Tulsa (approximately 8 miles) $20
  • Southern Hills Marriot (approximately 14 miles) $33
  • University of Tulsa (approximately 6 miles) $16
  • American Airlines (approximately 5 miles) $13
  • Tulsa Bus Plant (approximately 3 miles) $12

* Estimates are based on one passenger with one piece of luggage.

For more travel arrangements information, please visit the Tulsa Internation Airport website


The average temperatures in Tulsa in November are around 61 degrees F during the day and 39 degrees F in the evening. As the conference gets closer, please check the local weather or visit the Weather Channel a few days before your trip as well.

Please note, the hotel and meeting areas may be colder temperatures. A sweater or jacket is recommended. 

COVID-19 Event Safety

NASPA Event Safety During the Pandemic

As the COVID-19 Global Pandemic continues, NASPA is both cautiously optimistic and prepared to manage our place-based events with the health, safety, and well-being of our attendees, staff, presenters, exhibitors, sponsors, and speakers in mind. NASPA is committed to providing a safe, productive, and welcoming environment during each of our events. All participants, including, but not limited to, attendees, speakers, sponsors, volunteers, NASPA staff, service providers, and others are expected to abide by our code of conduct and all polices in effect for any event sponsored by the Association.

We will continue to monitor and update safety precautions for all of our conferences regularly and coordinate with trusted national resources, state and local public health agencies, and the hotels/venues hosting our events.

In all cases, we will continue to assess the risks in the area local to the event and the current status in the United States. In keeping with the Association's duty of care and the responsibility as host, NASPA has implemented safety requirements for many of our conferences. There may be some events during which the vaccination requirment is lifted, but for most NASPA conferences, these will be the policies and procedures required of our attendees at our events.

We reserve the right to modify these policies and procedures at any time given the rapidly changing nature of the current global pandemic.

Vaccination Requirement

In keeping with the Association's duty to care and responsibility as host, NASPA leadership has decided that all participants at in-person conferences, whether a presenter, attendee, exhibitor, staff, guest, or vendor will be required to be fully vaccinated. "Full vaccination" means that either 14 days have passed since receiving the second dose of FDA or WHO authorized (or emergency use authorized) double-dozed vaccines or single-dose vaccine. Proof of vaccination will be required to attend any events where there is a vaccination requirement. (At this time, all NASPA events, other than those taking place in Region III,  are requiring vaccinations.)

Attendees will be required to attest to their vaccination during the registration process and provide CDC-or WHO-approved proof of vaccination status prior to attending any NASPA event. You will be required to either show vaccination documentation at onsite registration or prior to the event via a HIPPA-compliant online format. For those individuals who are not vaccinated, you will be offered the option to register but you will be required to provide documentation of a negative PCR test no more than 72 hours prior to arrival to any event.

If you are unable to meet this requirement, we encourage you to register for virtual options through the NASPA online community.

Mask Requirement

All participants at NASPA events will be required to wear masks. Masks must be worn at all times except while actively eating/drinking, presenting, or in an outdoor venue where individuals can be physically distant. Masks must cover both the mouth and nose. We ask that participants honor the requests of others to mask up and/or maintain physical distancing.

Individuals who have a documented disability which precludes the wearing of a mask may request a modification to mask policies. Please contact Stephanie Gordon, vice president for professional development, to discuss modification(s) to mask policies.

Physical Distancing

While many venues are not currently requiring physical distancing, NASPA will provide physically-distant seating and event space set-up to allow individuals who wish to physically distance while in sessions to do so comfortably. Additionally, to help attendees communicate their level of comfort in interacting with one another, NASPA will provide color-coded ribbons to all onsite attendees:

  • Red = Greet from Six Feet 
  • Yellow = Elbows Only
  • Green = Handshakes and Hi-fives

COVID-19 Testing 

In-person participants to the IV-West Regional Conference can find Tulsa based COVID-19 testing locations by using the website NextCare. Contact a local NextCare for any questions regarding insurance costs or co-pays.



Venue and Location COVID-19 Information

Closest Rapid PCR Testing


1714 Utica Square,

Tulsa, OK 74114


(918) 743-9968