Work at NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of Integrity, Innovation, Inclusion, and Inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA centers justice, equity, diversity, and inclusion in our work; read more about our commitment here.

OUR VALUES

When you join the NASPA team, you become part of an extraordinary group who work together across functional areas to best serve our members and the student affairs profession. In addition to NASPA’s four Guiding Principles, we have set an aspirational vision for how we embody these values, called The Way We Work, which includes Accountability, Celebration, Ethics, Experiences, Learning, People, Presence, and Solutions. Our culture is one that puts people first, with policies and practices developed to meet the needs of each team member.

NASPA provides equal employment opportunity for all applicants and employees. NASPA does not discriminate on the basis of race; color; national origin; religion; sex; age; gender identity or expression; affectional or sexual orientation; veteran status; disability; marital status; personal appearance; family responsibilities; genetic information; educational status; political affiliation; unemployment status; place of residence or business; source of income; caste; matriculation; credit information; status as a survivor or family member of a survivor of domestic violence, a sexual offense, or stalking; reproductive health decision making; or any other basis protected by law in any of its policies, employment practices, or in any context in the workplace. When necessary, NASPA also makes reasonable accommodations for employees with disabilities.
 

OUR BENEFITS

NASPA staff benefits include nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays.

MEET OUR TEAM 

To learn more about our team, please visit our staff directory.

Internship Opportunities

Our Current Openings

To learn more and apply for one of our current openings, please review the individual position descriptions below.

Professional Development Manager

 

Professional Development Manager

 

About NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of integrity, innovation, inclusion, and inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA centers justice, equity, diversity, and inclusion in our work; read more about our commitment here.

 

This position is situated in the Professional Development Team, which is responsible for the planning and execution of a suite of professional development offerings to NASPA members. NASPA provides conferences, workshops, and symposia that educate and empower student affairs professionals to advance student success in higher education. 

 

About the Position 

The Professional Development Manager (PDM) works collaboratively with all NASPA staff, supporting the coordination of events and meetings. This entry-level professional is one of three in this role and serves as a key coordinator in the planning and execution of all program operations by supporting NASPA’s place-based and online programmatic efforts, conferences, and events. 

 

Essential Responsibilities

Responsibilities include, but are not limited to:

  • Work closely with NASPA staff to plan and execute many NASPA conferences and workshops. Collaborate with lead programmers on logistical components of planning and executing events.

  • Create and maintain event websites, calls for programs, mobile applications, and event registrations in a variety of web-based platforms.

  • Work with lead programmers to identify shipping needs for events and prepare shipments to arrive in advance of programs and events.

  • Assist with the management of program-specific materials. This may include: recruiting and assigning program reviewers, actively maintaining reviewer or applicant lists, assessing participant or reviewer eligibility, and assisting with the program selection process.

  • Execute logistical components of conferences including, but not limited to: speaker coordination, reimbursements, communication with participants and presenters, oversight of video pre- and post-production, and place-based logistics

  • Design and edit program materials (e.g., invitations, images, templates, lists, name badges, slide decks, and program books).

  • Assist with management of shared email and voicemail boxes.

  • Other activities, duties, and responsibilities as assigned to support the Association.



Reports To

Director of Meetings & Events

 

Qualifications

  • Bachelor’s degree preferred, high school diploma/GED required

  • 1-2 years of full-time work experience preferred

  • Proficiency with MS Office Suite and G Suite

  • Experience with managing multiple projects, establishing priorities, and meeting deadlines in a fast-paced working environment

  • Ability to work independently, as well as in a team environment

  • Superior writing, communication, and project management skills

  • Strong organizational skills and acute attention to detail 

  • Exceptional interpersonal skills with the ability to build relationships inside and outside the organization Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds

 

Employment Status

Full-time Exempt: Exempt employees by definition are exempt from overtime compensation requirements of the federal Fair Labor Standards Act, and are required to work as the job demands on a no time limit basis. 

 

Salary Range

The salary range for this position is $45,000-$50,000.

 

NASPA offers nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays.

 

Office Location/Working Conditions/Physical Requirements 

 

Office Location

This position must be located within 50 miles of the Washington, D.C. metro area. The position will primarily work remotely, but will be expected to work onsite in the NASPA Washington D.C. office a few days each month.  

 

It is the employee’s responsibility to provide reliable internet capabilities for any work location outside of the Washington, D.C. office.

 

Please note, the NASPA Washington, D.C. Office is in mostly-open status at this time. The status of the office is subject to change at any time.

 

Travel 

Moderate overnight travel (approximately 2-3 nights per month) to represent NASPA at events and in-person meetings (including the NASPA Annual Conference, which will require 7 consecutive days of travel), is an essential function of this position. Locations vary and can include sites outside of taxi service from major airports. As a result, the position is required to have the ability to travel independently, including air travel, navigating ground transportation, and occasionally driving a rental car. 

 

Physical Requirements

  • This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.

  • Responsibilities occasionally may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines and support events and programs. 

  • This position will be required to routinely pack and unpack program materials for shipment, which will require pulling, pushing, lifting, and moving boxes weighing up to 50 pounds. 

  • This position will be required to coordinate on-site event execution, which may include standing for long periods of time, moving furniture and other items, navigating event spaces, and communicating verbally with venue staff. 

 

Additional COVID-19 Information

Vaccination is not a requirement for employment. However, all employees are strongly encouraged to follow the CDC guidance on vaccination, including becoming fully-vaccinated and staying up-to-date as eligible. All employees may flex their schedules for time taken to receive and recover from COVID-19 vaccinations.

 

In certain circumstances, NASPA may require testing for all staff regardless of vaccination status. 

 

Masks must be worn per local, state, tribal, and federal guidance, including the CDC, with the most stringent level of guidance followed. Regardless of guidance, all employees must have masks available should masking be requested by other employees, members, or external constituents. In certain settings, NASPA may require or strongly recommend that employees wear masks. 

 

Commitment to Non-Discrimination Statement 

NASPA provides equal employment opportunities for all applicants and employees. NASPA does not discriminate on the basis of race; color; national origin; religion; sex; age; gender identity or expression; affectional or sexual orientation; veteran status; disability; marital status; personal appearance; family responsibilities; genetic information; educational status; political affiliation; unemployment status; place of residence or business; source of income; caste; matriculation; credit information; status as a survivor or family member of a survivor of domestic violence, a sexual offense, or stalking; reproductive health decision making; or any other basis protected by law in any of its policies, employment practices, or in any context in the workplace. When necessary, NASPA also makes reasonable accommodations for employees with disabilities. 

 

To Apply

Interested candidates should submit the following for consideration: 

  • Cover letter

  • Resume

  • Three references

 

A complete set of materials should be submitted through this Asana form. Materials received by Sunday, June 2, 2024 pm ET will receive priority consideration, but review will continue until the position is filled. 

 

 

Program Coordinator, Advising Success Network

 

 

Program Coordinator, Advising Success Network 

 

About NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of integrity, innovation, inclusion, and inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA centers justice, equity, diversity, and inclusion in our work; read more about our commitment here.

 

NASPA manages the grant-funded Advising Success Network (ASN). Formed in 2018, the ASN is a dynamic network of national organizations partnering to engage institutions in holistic advising redesign to advance success for Black, Latinx/a/o, Indigenous, Asian, and Pacific Islander students and poverty-affected students. The network develops services and resources to guide institutions in implementing evidence-based advising practices. The goal of those practices is to advance a more equitable student experience in pursuit of a higher education landscape that has eliminated race and income as predictors of student success. The ASN is coordinated by NASPA - Student Affairs Administrators in Higher Education, and includes partners Achieving the Dream, the American Association of State Colleges and Universities, EDUCAUSE, NACADA: The Global Community for Academic Advising, and the National Resource Center for the First-Year Experience and Students in Transition. 

 

About the Position 

The Program Coordinator, Advising Success Network, is a new role that will support the critical functions of the team related to administrative support, project management, meeting management, scheduling, and reporting. In this role, the Program Coordinator will enhance team effectiveness by utilizing and improving processes, tools, and documentation related to network projects. Key responsibilities of this role include scheduling meetings, working with large groups to schedule network services, organizing and maintaining files and databases, and coordinating payment processes. This role will engage in additional projects related to documenting key lessons learned, supporting practitioners with small grants, supporting communications work, and tracking the reach of ASN materials.

 

The Program Coordinator works on the Advising Success Network team in the Research and Policy Institute at NASPA. This is a grant-funded role through December of 2025. This work is occurring in the context of a grant, so it is important for the Program Coordinator to have consistent attention to detail, the ability to adapt to new project priorities, and strong interpersonal skills.  

 

Essential Responsibilities

Administrative Coordination 

  • Support the Advising Success Network team, including the Assistant Vice President for Strategy and Partnerships, Director of Strategic Initiatives, Director of Programs and Operations, Director of Strategic Partnerships, and Program Manager with scheduling; 

  • Schedule services and other events by working with institutions and ASN partners;

  • Utilize Asana and team norms to support internal and external meeting planning and project-based work; 

  • Assist with booking travel to conference and other events for ASN team, ASN partners, and ASN-supported practitioners and students;

  • Plan and coordinate meetings and retreats for ASN team, ASN partners, and ASN-affiliated practitioners and students as needed. 

 

Project Coordination 

  • Utilize Asana, DocuSign and other existing tools to create, coordinate the signature of, and track service contracts;

  • Collect invoices related to payments and process and track payments to practitioners and organizations; 

  • Provide feedback to improve and streamline contract and payment processes, including simplifying current systems and operations, possibly implementing new software;

  • Coordinate with individual facilitators as needed related to service planning and payment;

  • Coordinate practitioners who receive ASN support as they create assets, blogs, and other materials;

  • Coordinate and document materials related to service-delivery such as zoom reports, recordings, materials in google drive, and materials used in ASN’s Learning Management System. 

  • Support service and grant reporting

 

Additional Support 

  • Work collaboratively on joint ASN projects related to communications, network management, and grant management;

  • Attend meetings as needed both virtually and in-person to support and exhibit on behalf of the ASN;

  • Actively engage in NASPA activities and events;

  • Assist with all-team projects and participate actively in staff meetings and projects; and

  • Other activities, duties, and responsibilities as assigned to support the association.

 

Reports To

Director, Strategic Partnerships

 

Qualifications

  • Associates degree required; bachelor's degree preferred;

  • At least two years of relevant experience in a grant-funded, nonprofit, or higher education setting;

  • Experience simplifying and streamlining organizational processes;

  • Ability to coordinate multiple projects;

  • Excellent organization skills;

  • An entrepreneurial spirit that is adaptable to a fast-paced, diverse, dynamic, and results-oriented culture;  

  • Strong communication skills with an emphasis on written communication in a variety of mediums;

  • Willingness to commit to the mission and goals of NASPA and the Advising Success Network;

  • Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds;

  • Demonstrated commitment to cultivating an inclusive work environment that values the perspectives and lived experiences of a diverse workforce and membership, and;

  • Proficiency in the use of computers and application software in a networked environment, including experience with project management tools.

 

Employment Status: 

Full-time Exempt: Exempt employees by definition are exempt from overtime compensation requirements of the federal Fair Labor Standards Act, and are required to work as the job demands on a no time limit basis. 

 

Salary Range

The salary range for this position is $50,000-$55,000.

 

NASPA offers nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays.

 

Office Location/Working Conditions/Physical Requirements 

 

Office Location

This position may be based anywhere in the contiguous 48 states. 

 

It is the employee’s responsibility to provide reliable internet capabilities for any work location outside of the Washington, D.C. office.

 

Please note, the NASPA Washington, D.C. Office is in mostly-open status at this time. The status of the office is subject to change at any time.

 

Travel 

Occasional overnight travel to represent NASPA at in-person meetings is an essential function of this position. Locations vary and can include sites outside of taxi service from major airports. As a result, the position is required to have the ability to travel independently, including air travel, navigating ground transportation, and occasionally driving a rental car. 

 

Physical Requirements

  • This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.

  • Responsibilities occasionally may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines and support events and programs. 

 

Additional COVID-19 Information

Vaccination is not a requirement for employment. However, all employees are strongly encouraged to follow the CDC guidance on vaccination, including becoming fully-vaccinated and staying up-to-date as eligible. All employees may flex their schedules for time taken to receive and recover from COVID-19 vaccinations.

 

In certain circumstances, NASPA may require testing for all staff regardless of vaccination status. 

 

Masks must be worn per local, state, tribal, and federal guidance, including the CDC, with the most stringent level of guidance followed. Regardless of guidance, all employees must have masks available should masking be requested by other employees, members, or external constituents. In certain settings, NASPA may require or strongly recommend that employees wear masks. 

 

Commitment to Non-Discrimination Statement 

NASPA provides equal employment opportunity for all applicants and employees. NASPA does not discriminate on the basis of race; color, national origin; religion; sex; age; gender identity or expression, affectional or sexual orientation, veteran status, disability, marital status; personal appearance; family responsibilities; genetic information; educational status; political affiliation; unemployment status; place of residence or business; source of income; caste; matriculation; credit information; status as a survivor or family member of a survivor of domestic violence, a sexual offense, or stalking; reproductive health decision making; or any other basis protected by law in any of its policies, employment practices, or in any context in the workplace. When necessary, NASPA also makes reasonable accommodations for employees with disabilities. 

 

To Apply

Interested candidates should submit the following for consideration: 

  • Letter of Interest/Cover Letter

  • Resume

  • Three References

 

A complete set of materials should be submitted through this Asana form. Materials received by Friday, June 14, 2024 will receive priority consideration, but review will continue until the position is filled.