VOTING PROCESS

Voting will begin on March 15, 2011 and will end on April 15, 2011.

NASPA members eligible to vote will have two ways to vote: by e-mail and electronically.

A hard-copy ballot will be mailed to all eligible NASPA members that can be returned in the mail. Paper ballots must be postmarked by April 15, 2011.

Eligible NASPA members will also receive an e-mail with a link to a secure, third-party voting website if they prefer to vote electronically.

Who is eligible to vote?

NASPA voting delegates, professional affiliates and faculty affiliates with active memberships as of 11:59 p.m. (Eastern) March 14, 2011 will be eligible to vote on the proposed consolidation.

Eligible members of both NASPA and ACPA may cast a vote in each respective association's consolidation vote.

In order for the vote to be valid, 10% of eligible NASPA members and 10% of ACPA members must cast a vote. Two-thirds (2/3) of those voting in ACPA's consolidation vote and two-thirds (2/3) of those voting NASPA's consolidation vote must vote in favor of the "Plan of Consolidation" in order for it to pass.

What is being voted on?

The voting member ballot will read as follows:

Please indicate below whether you wish to vote YES, in favor of the "Plan of Consolidation," or NO, in opposition to the "Plan of Consolidation."

Key Documents Related to Voting

Plan of Consolidation

The Plan of Consolidation is the legal document, required by the District of Columbia, to consolidate two incorporated associations. ACPA and NASPA members will be voting on whether or not to approve the Plan of Consolidation. The Plan of Consolidation contains provisions for:

• Creation of a new 501(c)(3) Corporation within the District of Columbia
• Establishment of an Interim Board of Directors
• Dissolution of NASPA and ACPA as legal entities
• Transference of financial resources
• Continuation of member benefits

Important Note: The current Plan of Consolidation has been recently changed from its original form to address a critical issue related to the municipal bonds from the District of Columbia used for the purchase of NASPA's office space at 111 K Street. The District of Columbia requires that there be no gap in the 501(c)3 status of the bond recipient (NASPA). As such, the Plan of Consolidation has been adapted and approved by the NASPA Board of Directors to allow for there to be continual 501(c)3 status between NASPA and the New Association. To accomplish this, if the Plan of Consolidation is approved by members, the New Association would be incorporated immediately in order to file with the IRS for 501(c)3 determination. Until such time as the 501(c)3 determination was received from the IRS, NASPA and ACPA would continue as legal entities. Once the 501(c)3 status is received, NASPA and ACPA would legally consolidate into the New Association.

Draft Bylaws for the New Association

The ACPA Executive Council and the NASPA Board of Directors both approved bylaws for the new association should the memberships approve the consolidation. These bylaws outline the rules and regulations for the governance of the new association and Interim Board of Directors.

Proposal for the Consolidation of ACPA & NASPA

The Proposal for the Consolidation of ACPA & NASPA represents a blueprint and overview of a proposed consolidated, comprehensive student affairs association. The proposal was drafted by members of the Consolidation Steering Team (members of the ACPA and NASPA executive committees and two previous past-presidents) and eight subcommittees comprised of a wide range of ACPA and NASPA members.

The purpose of this report is to provide the memberships of ACPA and NASPA with rationale and organizational, professional development, and governance structures based upon which the members may consider the question of consolidation.

It is important to note that the vote on the proposed consolidation is not a vote to approve the Proposal for the Consolidation of ACPA & NASPA. The "Proposal" will serve as the primary guide for the creation of the new association. Should the members of ACPA and NASPA ultimately vote for consolidation, a transition and implementation team will be created and empowered, in consultation with association members, to develop and lead a detailed implementation plan.

The Proposal for the Consolidation of ACPA & NASPA will evolve during the implementation process as more member feedback is received. Since the final draft of the Proposal for the Consolidation of ACPA & NASPA, four of the original subcommittees have been working on an Addendum to the Proposal to respond to member feedback.